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Best practices in Hotel Financial Management

Posted by Rick Yvanovich on

Financial management lays the very foundation of a successful business. Likewise, the most successful hotels rely on fundamental financial management principles to enable them to manage their property profitably.

Hotel financial management

Best practices of hotel financial management include: creating an annual budget; building a detailed financial tracking model; having on-going audits and creating a reporting structure that helps managers keep a tab on P&L information. On the human resources side, financial success also depends on accountability - making employees and managers responsible for achieving financial goals in their respective functional area – and a team of highly skilled finance professionals.

Best practices in Hotel Financial Management

Annual Budget

The annual budget provides the complete financial picture of the property. Once figures are collected and documented, the budget helps evaluate the possibility of attaining financial goals and what can be done to increase it.

Operational Tracking Model

With budget in hand, managers need to build a mechanism to easily capture and track expenses as well as revenue. A detailed financial tracking model can include worksheets covering payroll, property maintenance, energy and revenue.

Actuals-Against-the-Budget Comparison

The next step is to track expenses in each operational area against the budget. Managers now have the data to identify areas where there are exceeded expectations or profit-threatening inconsistencies.

Financial Reporting

Next, standard reports can be created to give managers a high level overview of each operational area on a daily basis. In most cases, managers can create their own specific reports customised to their property and goals. As such, managers must be sufficiently trained to understand and use the reports to their advantage.


Management needs to be held accountable for financial results, from occupancy, average room rate and inventory control to operating expenses. An auditable environment should be created to track, trace and reconcile differences where necessary. This can be done with a sound hotel accounting and financial management system. Also, there should be training programmes for new staff to help them share the values of management.

Adapting To Change

With an effective hotel accounting solution in place, managers will be able to identify changing market conditions and devise steps to account for such changes.

Accurate Financials for Growth Opportunities

With sound financials, owners can gain a true understanding of where they stand in the market at any point in time. Hence, they can explore refinancing opportunities or act upon an opportunity to sell the property with actionable insights.


Clearly, a powerful hotel financial management system can take businesses to a whole new level. Find out how hotel accounting software can help now.

Hospitality Management Solutions

Topics: Hospitality solutions, Financial Accounting Management Software, Infor SunSystems

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 Rick Yvanovich
 /Founder & CEO/

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